Could Microsoft Teams be the new “Intranet”, with its functions common to the whole company?
CW: I think it can be a center of activity to send you alerts and get your attention, but I don't think it can be a full-fledged intranet. SharePoint and Microsoft Teams are becoming more complementary every day with Microsoft Development firm. In my opinion, you can put content on Teams intended for quick use, but we are still far from a global Intranet, because the search functionality is not yet optimal and you do not have Teams for each SharePoint site. Small businesses could probably set up a working Intranet based on Teams, but that wouldn't be a viable solution for mid-sized organizations or large enterprises.
MW: Yes and no. Intranets are still useful for searching and finding published content (as opposed to working content, like what you'll typically find in a Project Team). You can (and probably should) pull Intranet pages into Microsoft Teams via channel tabs (e.g. company policies, newsletters, team-relevant information pages, etc.), but you won't be able to. not integrate them all at the risk of driving your colleagues crazy!
Microsoft Teams gives you an efficient way to provide people with the information they need through this channel (the knowledge they need when they need it) without having to send them huge amounts of superfluous information. That said, the search in Teams is limited to Teams content (and in particular to files stored in the corresponding SharePoint sites); it will not include communication sites. It should also not be forgotten that the Teams common to the whole company have a limited number of members . This number is constantly increasing, but the tool is not (yet) ready to be used by very large organizations. And to be honest, I think groups with a lot of members anywaywork better in Yammer than in Teams .
Are there governance controls in place to “monitor” what is shared (I'm thinking mostly of documents) outside of the company?
MW: Regarding documents, yes, but it's not a Microsoft Teams setting. This is a security and compliance setting. You can get scans of the files you share and can prevent documents containing certain types of information from being shared . These features usually incur additional costs. Joanne C. Klein's blog is a wealth of information for beginners on this tool.
CW: I think Matt answered that question very well.
Isn't OneDrive a de facto SharePoint library?
CW: The answer is simple: yes, absolutely. OneDrive is built on SharePoint and uses much of the same backend code. There are times when OneDrive will implement custom functions a bit ahead of time, as was the case with Files Restore . But OneDrive seeks to dissuade users from customizing views and adding metadata to libraries. It's more focused on basic document libraries and synchronization options with the OneDrive Sync Client. More and more functions are integrated into Sync Client and its capacities of synchronization with the libraries of the Sharepoint sites are more and more impressive, but it is still mainly intended for your OneDrive.
MW: Technically speaking, OneDrive for Business is simply a SharePoint Online library designed for individual use; each user has his own and he is the only one who can access it, until he grants access to other people. If you know the old SharePoint “My Sites” 2013 sites, OneDrive is ultimately a variation of the My Documents library found there. SharePoint Online is the tool that, behind the scenes, backs up each Team's files with Al Rafay Consulting Chicago.
However, if you share a file with one or more people in a private chat, this file will be saved in your OneDrive for Business, since there is no SharePoint site associated with private chats. There are good reasons to use OneDrive over SharePoint in some cases, and in other cases it's the opposite. Here is a handy little graphic summary for you and your colleagues. For me, there is a golden rule: do not use OneDrive in real work and collaboration situations .
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