The move from on-premises solutions to the cloud raises questions about the changes in governance strategies that this move entails for the companies involved. In SharePoint, governance is more straightforward, as companies focus only on their on-premises environments. The governance challenges, however, change dramatically after moving to Office 365 with Microsoft Consulting firm.
SharePoint Governance
SharePoint governance focuses on permissions, infrastructure, and granting the right users the ability to provision and administer sites. For enterprises, it has traditionally meant implementing policies to ensure that administrators have control over user actions. Such strategies include tight monitoring of Active Directory, groups, administrative controls, proliferation in SharePoint, and data lifecycle using records management.
Office 365 governance
While Office 365 is a fantastic solution for businesses, its governance in the cloud brings with it some challenges not encountered with an on-premises platform such as SharePoint. Streamlining updates and constantly adding applications increases the scenarios that organizations need to prepare for.
Preparing to deploy new features
New features, but also new applications, such as Groups and Teams, are constantly being added to Office 365. This situation only increases the importance of a governance strategy that is able to adapt continuously. to new applications.
Leverage all Office 365 features
As you develop your governance plan, it's imperative that users have access to the applications and features they need. Although companies must ensure that all Office 365 applications are used securely to prevent proliferation, users must still be empowered to perform the tasks assigned to them. This aspect is crucial to get the maximum return on investment from Office 365.
Office 365 Scalability
Each deployment of new tools in Office 365 comes with a period of learning how best to manage them, which can impact scalability. A multitude of administration centers coexist for the different applications. This coexistence results in a delicate balance between granting permissions and maintaining security. It also weighs on the dedicated IT systems and security teams, who are responsible for ensuring that everything is handled appropriately.
Many companies opt for a strict limitation of the functionalities granted to end users in Office 365. of tasks and functions within the environment. For company management, this situation, which prevents them from achieving a full return on investment for Office 365, ultimately leads to a headache.
Native Office 365 governance capabilities
Office 365's native governance capabilities consist of admin centers in Microsoft Teams, SharePoint, Office 365 Groups, and Exchange, which help IT admins control the permissions granted to users. Microsoft also has a Security and Compliance Center for data governance.
These capabilities primarily make it easy to control permissions, admin options for Microsoft Teams and SharePoint, custom roles for internal users, and admin centers with Al Rafay Consulting Chicago. Note here, however, that many native capabilities of Office 365 require manual configuration, and that each new Group, Team, or SharePoint site must be provisioned properly in order to meet policy requirements in Office 365 (another aspect that may increase the load work of the IT department).
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